How to Organize an Alumni Reunion with QR Codes

Start with a Google Sheet containing your guest list. Ensure you have columns for 'First Name', 'Last Name', 'Email', and crucial reunion details like 'Class Year' or 'Degree'. These columns will be used to personalize the tickets. If you have VIPs or different ticket tiers (e.g., 'Dinner Only'), add a 'Ticket Type' column.

Open the 'QR Code Ticket' add-on. Use the template designer to upload your school's logo and map your data columns to the ticket layout. For example, set the 'Header' to 'Class of 1990 Reunion' and the 'Subtitle' to the attendee's name. Once satisfied with the preview, generate the QR codes and send them via email or WhatsApp directly from the add-on.

On the day of the event, have your registration team download the tracking app. Share access with them via the add-on. As alumni arrive, scan their digital or printed QR codes. The system will instantly validate their entry, flag any duplicates, and update your Google Sheet in real-time, giving you a live count of how many classmates have arrived.