How to Manage Conference Check-in with QR Codes

Start by organizing your Google Sheet. Beyond just Name and Email, add columns relevant to your conference such as 'Organization', 'Ticket Level' (e.g., General, VIP, Speaker), and 'Workshops Selected'. These fields will be vital for badge generation and verifying access rights on the day of the event.

Open the add-on and define your event sessions if you need to track attendance for specific talks or days. Then, customize your ticket template. You can map your 'Organization' and 'Ticket Level' columns to appear directly on the PDF ticket, creating a professional conference badge. Send these out via email or WhatsApp in bulk.

On the day of the summit, have your staff download the scanning app. You can assign different staff members to different check-in points (e.g., Main Entrance vs. VIP Lounge). As attendees arrive, scan their codes to instantly log their arrival and retrieve their details. Use the 'Sessions' feature to track flow into specific seminar rooms.