Tutorial

How to Manage Conference Check-in with QR Codes

Updated May 20, 2026. Publisher: QR Code Ticket by Darkaa.

A streamlined guide to setting up a professional registration and tracking system using Google Sheets.

Structure Your Attendee Data

Start by organizing your Google Sheet. Beyond just Name and Email, add columns relevant to your conference such as 'Organization', 'Ticket Level' (e.g., General, VIP, Speaker), and 'Workshops Selected'. These fields will be vital for badge generation and verifying access rights on the day of the event.

Configure Sessions & Generate Tickets

Open the add-on and define your event sessions if you need to track attendance for specific talks or days. Then, customize your ticket template. You can map your 'Organization' and 'Ticket Level' columns to appear directly on the PDF ticket, creating a professional conference badge. Send these out via email or WhatsApp in bulk.

Execute a Multi-Point Check-in

On the day of the summit, have your staff download the scanning app. You can assign different staff members to different check-in points (e.g., Main Entrance vs. VIP Lounge). As attendees arrive, scan their codes to instantly log their arrival and retrieve their details. Use the 'Sessions' feature to track flow into specific seminar rooms.

Next step

Ready to get started with QR code tickets?

Create QR code tickets for Google Sheets, Google Forms, or Jotform. Pick the workflow you already use, then keep your attendee list in one place.

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