Frequently Asked Questions about Employee QR Check-in

Everything you need to know about managing workplace attendance and access with Google Sheets.

System Setup

Can I use my existing employee roster?

Yes. There are no required fields. Every column in your existing spreadsheet (Employee ID, Department, Name) becomes a field you can display on the scanner or use for tracking.

Can I print these QR codes on plastic ID badges?

Absolutely. You can customize the ticket layout with your company logo and background to create professional ID cards, which can then be printed and distributed to staff.

How many employees can I track?

The system currently supports up to 10,000 unique attendees (employees) per sheet. If you have a larger workforce, please contact support.

Operational Reliability

Does the scanning work offline?

Yes. This is critical for basements, warehouses, or remote sites. You can sync the employee list to your device beforehand, and the app will validate badges and record scans without an internet connection. Data syncs when you go back online.

Can I have multiple scanning stations?

Yes, you can add as many check-in accounts as needed. This allows you to have scanners at multiple entrances, or have different supervisors scanning simultaneously.

How do I distinguish between checking in and checking out?

You can create different 'Sessions' (e.g., 'Morning Shift', 'Evening Shift') or simply use the timestamp of the scan to determine duration. The system records the exact time of every scan.