How to Manage Graduation Access with QR Codes

Start with your master spreadsheet. Ensure you have columns for 'Student Name', 'Email', 'Degree', and 'Guest Count'. If you have assigned seating, include 'Row' and 'Seat' columns. These fields will be vital for generating personalized tickets that look professional and provide necessary info to ushers.

Open the add-on and map your spreadsheet columns to the ticket template. You can upload the school crest as a logo and set a formal background image. Configure the email template to send the tickets directly to students or parents, including instructions like 'Please present this code at the North Gate'.

Equip your faculty or volunteer ushers with the 'CaseTracker' mobile app. Sync the guest list beforehand to ensure functionality even if the venue network is congested. As families arrive, ushers scan codes to validate authenticity and prevent overcrowding. You can monitor check-in stats in real-time on your main dashboard.