How to Organize a Fundraiser with QR Code Check-in

Start by exporting your guest list from your CRM or donation platform into Google Sheets. Ensure you have columns for Name and Email. Add helpful columns like 'Table Number' or 'VIP Status'—these will be visible to your volunteers when they scan the guest's ticket, allowing for a personalized welcome.

Open the add-on and use the configuration wizard. You can upload your organization's logo and a background image (perhaps of the cause or sponsors) to the ticket template. Once designed, use the add-on to email unique QR codes to every guest or table host automatically.

On the day of the event, invite your volunteers to download the tracker app. Grant them access via the add-on. They can now scan tickets using their own phones. You can monitor the Google Sheet in real-time to see who has arrived, track capacity, and generate immediate reports for your board or sponsors after the event.