Tutorial

How to Organize Parent-Teacher Conferences with QR Codes

Updated May 20, 2026. Publisher: QR Code Ticket by Darkaa.

Ditch the paper logs. Here is a step-by-step tutorial for setting up a secure, digital check-in system for your next school event.

1. Prepare Your Appointment List

Start with a Google Sheet containing your schedule. Essential columns usually include 'Parent Name', 'Student Name', 'Teacher/Room', and 'Time Slot'. You can also include 'Email' or 'Phone Number' for sending the passes.

2. Configure the Add-on

Open 'QR Code Ticket' in Google Sheets. Map your columns to the ticket fields. If you are managing strict time slots, set up 'Sessions' corresponding to your schedule blocks. Customize the email template with arrival instructions and school logo.

3. Check-in and Track

On the day of the conference, staff use the mobile check-in app to scan the QR code on parents' phones or printed papers. The system validates their appointment instantly. After the event, your Google Sheet will be updated with exact arrival times for your records.

Next step

Ready to get started with QR code tickets?

Create QR code tickets for Google Sheets, Google Forms, or Jotform. Pick the workflow you already use, then keep your attendee list in one place.

Create QR code tickets for Google Sheets Create QR code tickets for Google Forms Create QR code tickets for Jotform

Setup guide →FAQ for this event →QR Code Attendance Tracking →Google Sheets QR Ticket per Row →Google Forms QR Code Registration →QR Code Event Access Control →All event solutions →Compare alternatives →