Tutorial

How to Manage Your Guest List with QR Codes

Updated May 20, 2026. Publisher: QR Code Ticket by Darkaa.

Turn your Google Sheet into a professional guest management system in 3 simple steps.

Curate Your Guest List

Start by listing your attendees in a Google Sheet. Include columns for 'Name', 'Email' (or 'Phone' for WhatsApp), and any special details like 'Table Number', 'Dietary Restrictions', or 'VIP Status'. These details can be displayed on the ticket or shown to your door staff upon scanning.

Design & Send Invitations

Open the 'QR Code Ticket' add-on. Use the designer to add your event's branding—upload a gala logo or a thematic background. Map your spreadsheet columns to the ticket fields. Once satisfied with the preview, generate and send the QR codes via email or WhatsApp with a single click.

The Red Carpet Experience

On the day of the event, have your door staff download our mobile check-in app. Sync the guest list from your spreadsheet. As guests arrive, scan their QR codes to instantly validate them. The app will show their name and table number, allowing for a warm, personal welcome while keeping the line moving fast.

Next step

Ready to get started with QR code tickets?

Create QR code tickets for Google Sheets, Google Forms, Jotform, Tally, Fillout, or WordPress. Pick the workflow you already use, then keep your attendee list in one place.

Create QR code tickets for Google Sheets Create QR code tickets for Google Forms Create QR code tickets for Jotform Create QR code tickets for Tally Create QR code tickets for Fillout Create QR code tickets for WordPress

Setup guide →FAQ for this event →Real setup: Events agency running school balls and pre-debs parties →Real setup: Cultural association running an annual gala dinner →QR Code Attendance Tracking →Google Sheets QR Ticket per Row →Google Forms QR Code Registration →QR Code Event Access Control →All event solutions →Compare alternatives →