Frequently Asked Questions about University Event Check-in

Everything you need to know about managing student attendance and campus events with Google Sheets.

Capabilities & Costs

Is this free for student organizations?

Yes! For student-run events, our 'Sponsored Mode' is completely free for up to 10,000 attendees. This is perfect for club fairs, student government events, and campus parties.

Can we track specific data like Student IDs or Majors?

Absolutely. There are no fixed fields. If your Google Sheet has columns for 'Student ID', 'Major', or 'Graduation Year', that data is linked to the QR code and visible when you scan.

We have multiple sessions (e.g., Orientation workshops). Can it handle that?

Yes. You can define as many sessions as needed (e.g., 'Morning Keynote', 'Campus Tour', 'Lunch'). You can then scan students into specific sessions to track participation for each activity.

On The Day

Does it work in basements or areas with bad WiFi?

Yes. You can sync the attendee list to the mobile app beforehand. Once synced, the app works perfectly offline to validate tickets and record check-ins. Data syncs back to Sheets when you regain connection.

Can multiple volunteers scan tickets at the same time?

Yes. You can add as many 'Check-in Accounts' (volunteers) as you need. Everyone scans simultaneously, and the data is aggregated in real-time (or merged when back online).