Real setup, names changed
Weekly club nights with VIP, Gold, and General tickets from parallel sheets
Nightlife promoter running recurring themed club nights · Google Sheets add-on
Velvet Nights (name changed) runs themed club events most weekends. Every night has tiers — VIP tables, Gold early entry, General Admission — and each tier has its own price, its own perks, and its own list.
The situation
The door must treat tiers differently: VIPs skip the queue and get table service, Gold enters early, GA enters after ten. One mixed list with a 'tier' column was error-prone at 11pm in a dark doorway.
Events repeat weekly, so setup time per event had to be near zero.
The setup
One sheet per tier, per night
VIP, Gold, and GA are separate projects with visibly different ticket designs. A scanner at the VIP rope only accepts VIP tickets — wrong-door mistakes disappear.
Guide: Change how your ticket looks
Tickets sold until doors open
New buyers are added to the sheet all evening; tickets go out automatically as rows arrive, even while the event is already running.
Re-entry under control
Smokers' re-entry is handled with a check-in allowance per ticket instead of hand stamps.
Next week: copy, rename, go
Each week's event is a copy of last week's three sheets with a new name and artwork. Setup takes minutes, and unused check-in credits carry over to the next night.
What happened
Thirty-eight events in a year on the same pattern, with tier mix-ups at the door effectively gone.
Per-attendee pricing matches the business: a slow night costs little, a big night pays for itself.
Features used in this example
More examples
Next step
Set up the same thing for your event
Free for your first 10 attendees. After that, pricing is per attendee — and unused check-ins never expire.