Real setup, names changed
A 1,200-person company family day registered through Google Forms
Manufacturing company HR team hosting an employee family day · Google Forms add-on
Ferrostahl GmbH (name changed) invites employees and their families to a yearly open day at the plant. HR's tooling requirement was simple: whatever the team already knows — which meant a Google Form.
The situation
Employees register their family on a form: names, number of children, dietary notes. Site security needed an actual controlled gate — a real scan of every person entering an industrial site, not a paper list.
HR had no time to send tickets manually to 1,200 registrants.
The setup
Ticket on form submit
The moment an employee submits the form, a branded QR ticket lands in their inbox. Nobody on the HR team touches individual tickets.
Company-branded ticket
The ticket carries the company logo and the family name — it reads as an official company pass, which matters at a security gate.
Guide: Change how your ticket looks
Security staff as scanners
Gate security scans every arriving family with their own phones. Invalid or already-used codes are flagged on the spot.
Guides: Let your team scan tickets too · Check guests in on event day
Attendance written back for HR
Every scan lands next to the registration data, so HR knows exactly which families attended — useful for catering counts and next year's planning.
What happened
Over 1,200 registrations handled with zero manual ticket work, and more than 740 families actually scanned through the gate.
The high scan rate paid for itself: catering and giveaway counts came from real attendance, not from the registration list.
Features used in this example
More examples
Next step
Set up the same thing for your event
Free for your first 10 attendees. After that, pricing is per attendee — and unused check-ins never expire.